The Project Steering Committee (PSC) is responsible for overall management and decision-making for the LDCF-financed project, and will provide administrative support and guidance to the Project Manager (PM). The PSC plays a critical role in:
Project monitoring and evaluations by quality assuring these processes and products, and using evaluations for performance improvement, accountability and learning
Ensuring that required resources are committed and arbitrates on any conflicts within the project or negotiates a solution to any problems with external bodies
Approving the appointment and responsibilities of the PM and any delegation of its Project Assurance responsibilities. Based on the approved Annual Work Plan, the PSC can also consider and approve the quarterly plans (if applicable) and also approve any essential deviations from the original plans.
In order to ensure UNDP's ultimate accountability for the project results, PSC decisions will be made in accordance with standards that shall ensure management for development results, best value money, fairness, integrity, transparency and effective international competition. In case consensus cannot be reached within the PSC, the final decision shall rest with the Chief Technical Advisor (CTA) or PM, with the CTA having final authority
Potential members of the PSC are reviewed and recommended for approval during the PSC meeting. Representatives of other stakeholders can be included in the committee as appropriate. The members of the PSC will fulfil four distinct roles, including:
The PSC will be constituted with representatives from the following line ministries and departments:
The collaborating ministries and departments will be represented in the PSC by directors or higher ranking officers to expedite consultation and authoritative decision-making. The PSC will be co-chaired by the Principal Secretaries of MFRSC, MAFS, ME, MLGCA and MGYS. Meetings will be held bi-annually to review progress and reports received from the national level technical team and district level project implementation committee.
The Project Management Unit (PMU) will act as an advisory body to the LDCF-financed project providing high-level technical guidance, policy input and support. The PMU will have a role in
Facilitating communication, technical cooperation and coordination among stakeholder agencies and other project partners.
Reviewing technical documents and provide advice and information to consultants working to complete project activities.
Project implementation and management of resources on a day-to-day basis, including the preparation of work plans, budgets, project proposals, and progress reports.
The PMU will consist of an international CTA, PM, a national Administration and Finance Officer, three Project Field Facilitators and a driver.
Members of the TAC will participate in the national level training for capacity building and awareness programmes.
District Project Steering Committee (DPSC) will be established for reviewing overall progress of the LDCF-financed project and endorsing overall decision-making at the district and inter-council level. The following local authorities and agencies will be represented on the DPSC:
The DSPC will meet bi-annually to review progress and reports received from the respective Community Councils and recommendations from the PSC and the project implementation committee at the district level.
A District Project Implementation Committee (DPIC) will be established for providing overall guidance on the implementation of the project activities in the selected pilot sites. The following line ministries and agencies will be represented on the DPIC:
The DPIC will meet quarterly to review the project progress and provide directions to the PMU. It will also ensure that the LDCF-financed project’s activities are integrated into the district strategy.
The project will be audited at least once in its life-time, and the audit will be conducted according to UNDP Financial Regulations and Rules and applicable audit policies (only).