Project Governance

Roles and Responsibilities

Project Steering Committee

The Project Steering Committee (PSC) is responsible for overall management and decision-making for the LDCF-financed project, and will provide administrative support and guidance to the Project Manager (PM). The PSC plays a critical role in:


Project monitoring and evaluations by quality assuring these processes and products, and using evaluations for performance improvement, accountability and learning


Ensuring that required resources are committed and arbitrates on any conflicts within the project or negotiates a solution to any problems with external bodies


Approving the appointment and responsibilities of the PM and any delegation of its Project Assurance responsibilities. Based on the approved Annual Work Plan, the PSC can also consider and approve the quarterly plans (if applicable) and also approve any essential deviations from the original plans.

In order to ensure UNDP's ultimate accountability for the project results, PSC decisions will be made in accordance with standards that shall ensure management for development results, best value money, fairness, integrity, transparency and effective international competition. In case consensus cannot be reached within the PSC, the final decision shall rest with the Chief Technical Advisor (CTA) or PM, with the CTA having final authority

Members of the Project Steering Committee

Potential members of the PSC are reviewed and recommended for approval during the PSC meeting. Representatives of other stakeholders can be included in the committee as appropriate. The members of the PSC will fulfil four distinct roles, including:

PSC Executive

A senior representative of the MFRSC will fulfil this role to represent the project and co-chair the PSC.

Senior Supplier

An individual or group from the UNDP CO representing the interested parties providing co-financing for specific cost-sharing projects and/or technical expertise to the project. The Senior Supplier’s primary function within the PSC is to provide guidance regarding the technical feasibility of the project.

Senior Beneficiaryy

An individual or group representing the interests of the local communities who will ultimately benefit from the project. The Senior Beneficiary’s primary function within the PSC is to ensure the realisation of project results from the perspective of project beneficiaries. A Senior Beneficiary is still to be selected for the project, but potential candidates include representatives of the MAFS, ME, MLGCA, MGYS and MTAC.

Project Assurance

An individual that supports the PSC Executive by carrying out objective and independent project oversight. The PM and Project Assurance roles cannot be held by the same individual. The UNDP CO will select a representative from within its organisation to fulfil this role.

The PSC will be constituted with representatives from the following line ministries and departments:

  • MFRSC: Forestry, Soil and Water Conservation, Rangelands, Chief Economic Planner, Mohale's Hoek DCO;
  • MAFS: Crops, Livestock, Research, Planning;
  • ME: Water Affairs, LMS, Energy;
  • MLGCA: Land Use Planning;
  • MTAC: Director of Environment;
  • BOS: Head EESU;
  • Project Manager;
  • Lesotho National Farmers' Union;
  • LCN; and
  • UNDP.
  • The collaborating ministries and departments will be represented in the PSC by directors or higher ranking officers to expedite consultation and authoritative decision-making. The PSC will be co-chaired by the Principal Secretaries of MFRSC, MAFS, ME, MLGCA and MGYS. Meetings will be held bi-annually to review progress and reports received from the national level technical team and district level project implementation committee.

    Project Management Unit

    The Project Management Unit (PMU) will act as an advisory body to the LDCF-financed project providing high-level technical guidance, policy input and support. The PMU will have a role in


    Facilitating communication, technical cooperation and coordination among stakeholder agencies and other project partners.


    Reviewing technical documents and provide advice and information to consultants working to complete project activities.


    Project implementation and management of resources on a day-to-day basis, including the preparation of work plans, budgets, project proposals, and progress reports.

    The PMU will consist of an international CTA, PM, a national Administration and Finance Officer, three Project Field Facilitators and a driver.

    Project Manager

    The Project Manager has the authority to run the project on a day-to-day basis on behalf of the Implementing Partner within the constraints laid down by the PSC. The PM is responsible for:
  • Delivering the results and outcomes specified in the project document, to the required standard of quality and within the specified constraints of time and cost.
  • Reporting on a weekly basis to the CTA on the progress and challenges encountered on the ground during the execution of activities including:
  • Providing on-the-ground information for UNDP progress reports;
  • Engaging with stakeholders;
  • Organising the PSC meetings;
  • Providing technical support to the project, including measures to address challenges to project implementation; and
  • Participating in training activities, report writing and facilitation of consultant activities that are relevant to his/her area of expertise.
  • Project Support

    The Project Support role provides project administration, management and technical support to the PM. This role will be undertaken by the Administration and Financial Officer, who will be employed for the duration of the project

    Project Field Facilitators

    The Project Field Facilitators will be responsible for field operations in each of the participating Community Councils.

    Technical Advisory Committee

    A technical team will be established at the national level to provide overall technical guidance for project implementation and adaptation practices for demonstration at the watershed level. The Technical Advisory Committee (TAC) will constitute representatives from the following line ministries and agencies:
  • MFRSC: Forestry, Soil and Water Conservation, Rangelands, Head GIS Unit, Mohale’s Hoek DCO;
  • MAFS: Crops, Livestock, Irrigation, Horticulture, DAR, Head GIS Unit;
  • ME : Wetlands, Rural Water Supply, Agro-climatology, Renewable/Biomass Energy, Heads of GIS Units;
  • MLGCA: Land Use Planning GIS Unit;
  • BOS: Head EESU, BOS GIS Unit; and
  • Project Manager.
  • Members of the TAC will participate in the national level training for capacity building and awareness programmes.

    District Project Steering Committee

    District Project Steering Committee (DPSC) will be established for reviewing overall progress of the LDCF-financed project and endorsing overall decision-making at the district and inter-council level. The following local authorities and agencies will be represented on the DPSC: